Data Protection Notice
Effective Date: 9 December 2025
Holstein IT-Solutions Limited (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, contact us, or use our services.
Responsible for Data
The controller for personal data processed in Northern Ireland and the UK is:
Holstein IT-Solutions Limited
Registered Office: 34 Upper Drumcose Rd., Fardrum, Enniskillen, BT93 7EJ, Northern Ireland
Telephone: +44 7458 114095
Email: marketing@h-it-s.co.uk
For any questions about this Privacy Policy or to exercise your data rights,
you can contact our UK team using the details above.
Data Protection Officer (DPO)
For questions regarding data protection compliance, you can contact our UK DPO:
Email: privacy@h-it-s.co.uk
Telephone: +44 7458 114095
Personal Data We Collect
Information You Provide
We may collect personal data when you:
– Fill out contact forms
– Request services or information
– Subscribe to newsletters or marketing communications
This may include:
– Name
– Email address
– Phone number
– Company name
– Any other information you voluntarily provide
Information Collected Automatically
When you visit our website, we automatically log certain information:
– IP address (retained for a maximum of 7 days)
– Browser type and version
– Operating system
– Date and time of request
– Referring URL
– Pages visited and data transferred
This data helps us operate the website, improve services, and ensure security.
Legal Basis for Processing
We process personal data under UK GDPR based on:
– Consent: Where you have given permission (e.g., marketing emails)
– Contract: To provide services you request
– Legal obligation: To comply with statutory requirements
– Legitimate interests: To respond to inquiries or operate/improve our website
You may withdraw consent at any time or object to processing based on legitimate interests.ecurity.
How We Use Your Data
We use personal data to:
– Respond to inquiries and service requests
– Provide and improve our website and services
– Send marketing communications if you have opted in
– Comply with legal or regulatory obligations
Cookies
We use cookies to improve your experience and website performance.
– Session cookies: Deleted when you close your browser
– Persistent cookies: Used for analytics and preferences
You can manage cookies via browser settings or our Cookie Consent Banner. Blocking some cookies may affect website functionality.
See our full Cookie Policy [link].
Sharing of Data
We do not sell your data. Personal data may be shared with:
– Trusted service providers for website operation or services
– Legal or regulatory authorities when required
All sharing complies with UK data protection laws.
Data Transfer Outside the UK
Any transfer of personal data outside the UK will only occur where appropriate safeguards are in place, such as:
– UK-approved standard contractual clauses
– Transfers to countries with adequate data protection standards
Your Rights
Under UK GDPR, you have the right to:
1. Access your personal data
2. Correct inaccuracies
3. Request deletion
4. Restrict processing
5. Object to processing based on legitimate interests
6. Data portability
7. Withdraw consent at any time
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk
Data Retention
We retain personal data only as long as necessary for the purpose collected, contractual obligations, or statutory retention periods. After this period, data is securely deleted or anonymised.
Security
We implement appropriate technical and organisational measures to protect personal data against:
– Unauthorised access or disclosure
– Loss, alteration, or accidental destruction
– Misuse
Marketing Communications
We only send marketing information if you have given consent. You may unsubscribe or withdraw consent at any time by contacting us at marketing@h-it-s.co.uk.
Changes to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on our website.
Holstein IT-Solutions Limited
Protecting your data and privacy in Northern Ireland and the UK
Contact us, we will be happy to advise you.
Let’s discuss your requirements and design the perfect solution.